Fleet Management and Duplicate Filings: How to E-file with Confidence
As a fleet manager, you're busy. The last thing you want to happen during tax season is to spend time dealing with a rejected Form 2290 because of a duplicate filing. This is a frequent problem that occurs when the IRS receives multiple returns for the same vehicle, for the same tax year. It can be a headache, but knowing the issue and having the proper tools will allow you to e-file with confidence.
Why Do Duplicate Filings Occur?
Duplicate filings tend to happen by accident. A hectic fleet manager will file a return, but there is some type of malfunction or confirmation that makes them think the filing didn't go through. He files again, and this time he gets an IRS rejection code on the second submission. It leads to confusion and delays in obtaining the stamped Schedule 1 required for motor vehicle registration.
The Risks of Duplicate Filings
When the IRS picks up on a duplicate file, it returns the second one. Although this doesn't typically result in a penalty, it can be very frustrating. You might waste time and money wondering whether your first filing went through, perhaps stalling the arrival of your stamped Schedule 1 and the re-registration of your truck.
E-filing with Confidence: Our Solution
As an e-file service provider for 2290, we made our platform fleet manager-friendly to avoid all of these hassles. Our application monitors your filings live. When you upload your vehicle list and file your returns, our platform verifies each filing and gives the stamped Schedule 1 instantly. This will leave you with a clear history of your filings and will never make you question whether or not a submission made it through.
In addition, our system can cross-reference your vehicle list to avoid having duplicate entries prior to you filing. This upfront measure saves you time and allows you to manage your entire fleet's HVUT returns with precision and efficiency.
Filing for a large fleet doesn't have to be a guessing game. With the help of a proven e-file service, you can optimize your process, prevent common errors such as duplicate filings, and focus on maintaining your fleet without worrying about the paperwork.
