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Trucking Compliance

Your Complete Guide to Staying Legal on the Road

Whether you are an owner-operator or manage a fleet, there is a plethora of federal and state regulations that one stays compliant with when running a truck business in the United States. Familiarity with these requirements helps one avoid costly fines, prescriptions, or delays in general, and pretty much keeps the trucks on the right road. This detailed guide talks about the compliance areas that all carriers must adhere to, like FMCSA, DOT, IFTA, IRP, UCR, and ELD.

  • When talked about, FMCSA compliance covers
    • Driver qualification files that are maintained up to date
    • Safety audits and inspections that are passed
    • Following Hours of Service (HOS) rules
    • Maintenance and inspection record of vehicles
    • Keeping proper level of insurance
    • FMCSA compliance can minimize accidents and enhance the safety rating of the company, enabling it to operate without interruptions
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  • Compliance with DOT Requirements

    DOT compliance is primarily concerned with ensuring that vehicles and drivers meet national safety standards and includes the following:

    • Periodic DOT inspections
    • Drivers' physical examinations and medical certificates
    • Vehicle markings and display of USDOT number
    • Drug and alcohol testing programs
    • Maintenance of safety measurement data
    • Being DOT-compliant shields your business from shutdown orders and roadside violations
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  • IRS Compliance (Internal Revenue Service – Truck Taxes)

    The IRS governs federal taxation on trucking, particularly with respect to heavy vehicles. The core IRS compliance specifications are:

    • Form 2290 - Heavy Vehicle Use Tax (HVUT)
    • Requirements for trucks weighing 55,000 lbs or more
    • Annual filing Stamped Schedule 1 is required for registration, IFTA, IRP, and DMV renewals
    Other IRS underlying requirements
    • Maintaining accurate records of mileage and weight
    • Keeping proofs of payment and tax documents
    • Filing amendments for increased mileage or suspended vehicles
    • IRS compliance ensures that your trucks remain legally registered and avoid penalties or delays in registration
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  • IFTA Compliance (International Fuel Tax Agreement)

    IFTA reduces the complexity of fuel tax reporting for carriers serving various states and provinces. IFTA compliance requires:

    • Track all driven miles by jurisdiction
    • Document all fuel purchases with legitimate receipts
    • File quarterly IFTA returns accurately and punctually
    • Display valid IFTA decals on your trucks
    • Failure to comply can lead to penalties, interest charges, or suspension of your IFTA license
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  • IRP Compliance (International Registration Plan)

    IRP allows the commercial vehicle to move across several states with one apportioned license plate. To comply with the IRP, you would have to:

    • Report accurate miles traveled in each state
    • Pay apportioned registration fees
    • Submit annual renewals to the IRP before expiration
    • Maintain trip logs and mileage logs with detail
    • Accurate filings assist in curtailing issues relating to registration and avoiding problems with enforcement on the road
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  • UCR Compliance (Unified Carrier Registration)

    An annual fee is required for every interstate carrier, broker, and freight forwarder. Some of the requirements are:

    • Annual Registration
    • Payment of fees according to size of fleet
    • Maintenance of records for audit purposes
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  • ELD Compliance (Electronic Logging Device)

    ELDs automatically record driving hours and ensure accurate Hours of Service (HOS) tracking. The following items are required for ELD compliance:

    • Using FMCSA-approved ELD devices
    • Training drivers on proper use
    • Keeping records of duty status
    • Maintaining backup logs and device information
    • Proper ELD compliance prevents HOS violations and protects your CSA score
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Why Trucking Compliance Matters

Being compliant not only keeps one from getting in trouble but can also lead to an efficient operation, reduced risk, and brokers' and shippers' trust. The benefits of a successful compliance program do not only entail safe roads and good working environments but also, eventually, a successful trucking company.

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